Purchase Process Map
Purchase Requisition Workflow
A step-by-step guide to the procurement process.
Step 1
Teacher
- Obtain vendor quotes.
- Get quote from site tech for tech items.
- Send to Dept. Chair.
Step 2
Dept. Chair
Review & Code
- Add department account code.
- Forward to Site Secretary.
Step 3
Site Secretary
Data Entry
- Enter req into Escape system to create PO.
- Send to District Purchaser.
Step 4
District Purchaser
Finalize
- Receive req in Informed K12.
- Generate PO after fiscal approval.
Conditional Step: Principal Approval
The Principal only receives the requisition for special cases, such as:
- Purchases paid from other sources (not department funds).
- Requests for Conference Travel.
Please contact the District Purchaser with any questions regarding these cases.
Board Policy (AR3300a)
1. Purchase orders shall be issued for all purchases of materials and supplies. Pre-numbered
purchase orders shall be used. A copy of each purchase order shall be maintained in
numerical sequence.
2. Staff members who charge supplies, equipment, etc., without a purchase order approved
through the district’s business office, shall be liable for the payment of such purchase.
3. Purchases of equipment which involve only incidental labor for installation may be made by
issuance of purchase orders without execution of formal contract.
4. In the event a local supplier’s bid shall be the same as an out-of-town bid, the local supplier
shall be awarded the contract.
5. Whenever storage facilities permit, every possible advantage shall be taken of quantity
buying.
6. The requisition form prescribed by the district business office shall be used for all requests of
goods or services. It will be initiated by the teacher or user of the goods or services and it
must receive the approval of the department chairman